Welcome Aboard!

Welcome to the Philippines PIRE Project team!

You have been selected, received your offer letter and accepted.  Here are some things you need to know and do.
The project administrator at Old Dominion University and will be your primary point of contact for all things regarding this research experience.
Dr. Kent Carpenter is the Principal Investigator in charge of the project and the faculty mentor for ODU students.
Dr. Chris Bird is the faculty mentor for TAMUCC students.
Dr. Malin Pinsky is the faculty mentor for RU students.
Dr. Beth Polidoro is the faculty mentor for ASU students.
Dr. Eric Garcia will be your supervisor in the Philippines.
Contact information is available here.
Your faculty mentor may designate someone from his lab to be your point of contact for things that may be awkward for the project administrator to handle from Norfolk VA.
The project administrator will inform you of program dates, travel information and lodging arrangements.
The project administrator will conduct video call training sessions prior to departure with all the REU’s to ensure readiness and safety.  You will have the opportunity to meet some of your future collaborators.

Now that you have accepted the appointment please do the following things (items A-E):

A) Please download and complete the following forms.  Return the completed forms to the project administrator electronically.  Some you’ll have to print and sign, but please scan and email them.
  1. Participation Contract, Waiver of Liability, Assumption of Risk and Indemnity Agreement
  2. Emergency Contact Information and Consent-to-Treat Form
  3. Health Information Form
  4. Participant Code of Conduct
  5. Travel Release
B)  Prior to arriving at Dumaguete, you must complete International Union for the Conservation of Nature (IUCN) Regional Assessor training.  To complete your IUCN training:
  1. Visit conservation.org to create a free account
  2. Complete IUCN red list training modules 1-3 and 7
  3. Complete the IUCN Regional Assessor’s test
  4. Send an electronic copy of your Regional Assessor’s certificate to the project administrator.
C) Obtain a Visa from the Republic of the Philippines, after the project has issued your airplane tickets and employment letter:
  1. Applicants must fully comply with the laws and regulations of the Republic of the Philippines
  2. Go to the Embassy of the Republic of the Philippines website to start the Visa application
  3. Apply for a 9(A) Temporary Visitor’s Visa.  The Embassy of the Philippines lists the following requirements:
    1. Actual passport of applicant (valid at least 6 months from return date) and one (1) photocopy of the data page
    2. Duly-accomplished Non-Immigrant Visa application form, typed or printed legibly in black or blue ink, and notarized if sent by mail
    3. Travel Itinerary (applicant must be a holder of a roundtrip/onward flight ticket out of the Philippines)
    4. One (1) colored photo, 2” x 2”, taken within six months before the date of application, showing a clear front view of applicant’s face, with a white background. No sleeveless attire. Blurred or low quality photos are not accepted.
    5. Letter from employer or sponsor of the trip, indicating its specific purpose or nature and length of stay (inclusive dates) in the Philippines, for Tourist Visa (for business only).
    6. Self-addressed return envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from private courier of choice (except FedEx), if Passport with Visa is to be mailed back.
    7. Visa fee, according to fee schedule ($30.00), payable in cash or money order made payable to “Embassy of the Philippines” (or “Philippine Consulate General”, if application is made at one of the Philippine Consulates General in the U.S.). Personal checks and credit cards are not accepted.
  4. Send a copy of your Visa and your receipts electronically to the project administrator
  5. Visitor Visas are for 59 days.  Extensions for the duration of the project will be obtained at Dumaguete.
D) Complete the Stipend pay schedule available here.
E) Participate in the REU Orientation lectures.  Orientations are provided weekly via designated video conferencing and presenting software.  The project administrator will schedule the times and dates.
The schedule is as follows:
  1. Meet and greet.  You will meet each other and the some of the staff scientists.  Be prepared to introduce yourselves and let everyone get to know you.
  2. Project overview and summer research goals
  3. Safety training
  4. Introduction to Filipino Culture
  5. Beginner Cebuano and Tagalog
  6. Pre departure travel brief