Remote Access Policy for Halo Apparel
Effective Date: 2/12/25
BLUF (Bottom Line Up Front):
All remote access to Halo Apparel’s systems must use MFA and a company VPN. Only approved users with necessary access can connect; all devices must meet security standards. Sensitive data must be encrypted, and incidents must be reported immediately. Non-compliance will result in access revocation or disciplinary action. Purpose: To ensure secure and compliant remote access to company resources for employees, contractors, and third parties in the retail industry.

1. Who This Applies To

• All employees, contractors, and third parties accessing Halo Apparel’s systems remotely.

2. Key Rules
Access Control

• Remote access must be pre-approved by IT and your manager.
• Use Multi-Factor Authentication (MFA) for all logins.
• Access is limited to what’s necessary for your role (least privilege).
  Secure Connections
• Always use the company VPN to access internal systems.
• Avoid public Wi-Fi; if used, always connect through the VPN.
  Device Security
• Company devices: Keep antivirus, firewalls, and software up to date.
• Personal devices (BYOD): Must meet minimum security standards (encryption,
  approved security software).
• Lock devices when not in use.

3. Data Protection

• Encrypt sensitive data (e.g., customer info, payment data) during transmission and
  storage.
• Follow Halo Apparel’s Data Handling Policy.

4. Monitoring & Compliance

• All remote access is logged and monitored.
• Regular audits ensure policy compliance.
• Report security incidents (e.g., lost devices, breaches) immediately to IT Security at
  haloIT@happarel.com.

5. Consequences

• Non-compliance may result in access revocation or disciplinary action, up to termination.

1. Acknowledgment
   By signing below, you agree to follow this policy.
   Name: _______________
   Signature: ___________
   Date: _______________
   This policy protects Halo Apparel’s data and systems while enabling secure remote work.
   Communication Plan
2. Announce: Email all staff with policy highlights and link to full doc.
3. Train: Host a 15-min session; share a one-pager cheat sheet.
4. Acknowledge: Require signed confirmation within 7 days.
5. Remind: Send quarterly updates and include in onboarding.
   Review Plan
6. Annual Review: IT, HR, and legal assess policy yearly.
7. Trigger Reviews: After incidents, regulation changes, or infrastructure updates.
8. Feedback: Gather employee/IT input during reviews.
9. Update: Version and date the policy after changes.