The lengthy of the pandemic has caused severe library budgetary concerns. Reductions have already been delivered to some libraries, while others are preparing for or awaiting a decision. In some cases, programming and/or services have been cut. In other cases, staffing of full- and/or part-time employees is taking a hit. Although libraries are trying to salvage their most vital aspects, the reductions are glaringly evident. Functioning during the pandemic has come with costs. Altering services and personal protective equipment (PPE) provisions have had their price (Peet, 2020, paras. 12-13). Budgeting decisions have been reduced to making the best choice out of a selection of bad choices.
Despite the costs and setbacks that have come along with COVID-19, libraries continue to press forward during tough times. Public library youth services have shifted priorities to a digital format, although approximately 19% of librarian survey respondents report their budgets have been limited or frozen (School Library Journal [SLJ], para. 2). The survey clarifies that budgeting and financial uncertainly have left many librarians in limbo (SLJ, para. 3). New York City’s preliminary budget indicates cuts to operating budgets extended through 2025, although the three library systems (Brooklyn Public Library, New York Public Library, and Queens Public Library) stress their importance (Peet, 2021). Similarly, roundtables conducted by Ithaka S+R concluded that, due to uncertainty during these times, “the typical approaches that colleges and universities have taken to budgeting are not working” (Lutz and Schonfeld, 2020, para. 24). Enrollment and, unfortunately in some cases, “little communication” (Lutz and Schonfeld, 2020, para. 26) regarding planning cast a gray cloud. Ultimately, libraries are struggling to provide applicable and equitable services during the pandemic while facing a variety of cuts.
It is clear that libraries continue their attempt to provide services, to do more with less, and to continue to be integral within their communities. It is also clear that the outlook remains uncertain and unfavorable. Responses have been reactive, not proactive. Communication and planning seem vague in many instances, although the uncertainly of the situation certainly creates planning difficulties.
As general funds contributing to the budgets of public libraries have been hit hard due to the reduction of retail tax dollars, many are seeking donations. Private funding is also being considered for academic libraries (Peet, p. 8), a sentiment that is echoed for public libraries. Velasques writes that “having a reserve in place in case there is a catastrophe that was not budgeted for is essential” (2019, p. 145). Traditional library funding has been impacted by the pandemic, and it will be necessary to think outside the box to muster available sources. Charity events and fundraisers (golf matches, raffles, etc.), donations from local businesses and civic organizations, sponsorships for specific library sections, and online funding (e.g. GoFundMe) are all options. Volunteers and operating hours can be critically examined. It is difficult to remember that choices regarding vital services and programming, as well as personnel decisions, are heavily driven by a bottom line. Advanced preparation is key to survival.
References
Lutz, K. & Schonfeld, R. (2020, April 30). Leading a library today: How library directors are approaching the challenges of the current moment. Ithaka S+R. https://sr.ithaka.org/blog/leading-a-library-today/
Peet, L. (2020, September 24). Budgeting for the new normal: Libraries respond to COVID-19 funding constraints. School Library Journal. https://www.libraryjournal.com/?detailStory=budgeting-for-the-new-normal-libraries-respond-to-covid-19-funding-constraints
Peet, L. (2021, January 19). NYC library systems see cuts for FY21, 22 in mayor’s preliminary budget. Library Journal. https://www.libraryjournal.com/?detailStory=NYC-Library-Systems-See-Cuts-for-FY21-22-in-Mayors-Preliminary-Budget
School Library Journal. (2020, May 18). Purchasing in public libraries shifts to digital, budget concerns impact ordering SLJ COVID-19 survey. School Library Journal. https://www.slj.com/?detailStory=purchasing-in-public-libraries-shifts-to-digital-budgets-concerns-impact-ordering-decisions-youth-services-COVID-19-response-survey-coronavirus
Velasquez, D. L. (2019). Financial management. In L. K. Hussey & D. L. Velasquez (Eds.), Library Management 101: A Practical Guide (2nd ed.) (pp. 135–147). Chicago, IL: American Library Association.